Class Schedule Planner
Enter your open hours, class length, and changeover buffer to see how many classes actually fit in a day or week.
Schedule capacity
How the schedule is worked out
Each class occupies a room for its own duration plus a changeover buffer for resetting the space. Dividing your total open minutes by that combined slot length, and rounding down, gives a realistic classes-per-day figure rather than a theoretical maximum.
Multiplying by your days open per week scales that up to weekly capacity, and comparing actual teaching time against total open time gives a room-utilization percentage you can use to judge whether a schedule is too tight or too loose.
Frequently Asked Questions
Why include a changeover buffer between classes?
A room needs a few minutes between sessions to reset props, wipe down mats, and let one group leave before the next arrives. Leaving out the buffer overstates how many classes actually fit, and a schedule with zero turnover time tends to run late all day.
How is classes-per-day calculated?
The planner divides your total open minutes by the length of one full slot — class duration plus the changeover buffer — and rounds down, since a partial class doesn't count as a session.
What does room utilization mean?
It's the share of your open hours actually spent teaching, as a percentage. A lower number means more of the day goes to changeover buffers relative to class time; a higher number means the room is booked tighter, with less slack between sessions.
Can I use this to plan a single room across a whole week?
Yes — set days open per week to however many days that room runs classes, and the weekly totals (classes per week and teaching minutes per week) scale from your daily capacity automatically.
Scheduling tool only. Figures are planning estimates based on the numbers you enter, not a staffing, payroll, or booking-system output.